The Benefits of Copier Leasing for a Business
Although photocopiers are needed in the majority of workplace environments; the prices can tax even the biggest businesses. Contemplate the fundamentals of what most companies want in a copier and you’ll see why: networked to provide duplicating and printing features; options to copy in color; collating; double-sided copying. Some also need more functionality, including high rates, large-capacity and volume, email, and scanning, fast warm up times, and protection features.
A high-end copier can cost in excess of $40,000 and, even one that meets a company’s most vital needs can run into the thousands of dollars. Due to the demand for the best technology at an affordable cost, several companies consider leasing over purchasing.
Costs are the most tangible gain recognized by businesses. Copier leasing lets you avoid large capital expenses, which opens up money for more pressing needs. With IT resources, you are buying the use of the machine. Possession of the machine itself is not primary in significance, especially if you think about how quickly IT equipment depreciates. In the case of a copier or a copier/printer combination from its output, not the equipment itself, the ROI comes in. Renting frequently makes more sense than purchasing when you look at it that way,. As with any IT asset that is leased, there may be considerable taxes savings available. Speak to an accountant to find out more about the possibility of writing off a copier lease as a business expense.
Copier leasing typically comprises a maintenance plan to keep your device running. For those who’ve seen the frustration of a copier crisis, you know how important a maintenance contract is. Prices for both the maintenance agreement and the hire are typically set, meaning you understand your monthly budget well beforehand. With leasing, upgrading to the next product is not difficult. You get a completely new device with the newest specifications and functions, when the lease expires.
Many copier leases charge on a quantity basis. Be sure you have got an exact idea of the amounts you make every month to know for certain whether leasing is the most cost effective option for you. You may want to ask your vendor about the absolute minimum copy prerequisite – they might need a base amount of copies each month, if they charge depending on the quantity. Toner normally is not, although maintenance is frequently a part of the lease. Toner cartridges are pricey therefore make sure to include the approximate price for replacements in your budget. Again, a transparent notion of the diversity of copies you produce per month will help with prediction. Components may not always be a part of the maintenance agreement. You need to know what is and just isn’t protected.
Finally, make sure it is possible to get a replacement copier if yours goes down.
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